Description

EXECUTIVE SECRETARY

Job Description:

We are looking for a highly organized and proactive Executive Secretary to support our daily office operations in Riyadh. The ideal candidate must be detail-oriented, capable of handling multiple administrative tasks efficiently and can converse both in English and Arabic languages.

Key Tasks and Responsibilities:

• Coordinate and manage daily office operations and administrative tasks
• Coordinate the end-to-end mobilization process for new hires
• Knowledgeable of visa processing, medicals, and onboarding documentation and coordination.
• Knowledgeable of Iqama Renewals, Annual Company Health Insurance Renewals, Passport Expiry and Renewals and other employees’ records.
• Book domestic and international flights, ensuring adherence to company travel policies and budgets.
• Handle general administrative tasks, including drafting correspondence, managing incoming calls, and greeting visitors in a professional manner.
• Maintain employees’ records and documentation updated in a timely manner.
• Manage office supplies, vendors, and service providers
• Ensure the office environment is organized and professional at all times
• Schedule interviews, meetings, prepare agendas, and take minutes (when required)

Requirements:

• 4 to 5 years of proven experience as an Executive Secretary, Office or HR Coordinator, or similar role.
• Ability to work independently and handle confidential information
• Strong organizational and time-management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent communication skills (written and spoken)

Key Competencies:
• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Proactive problem solver with attention to detail.
• Trustworthy and able to handle confidential information.
• Strong numerical aptitude for handling cash or budgets.

Please send your CV to the email address: info46555@gmail.com