Description

Job Overview

We are seeking a highly organized and proactive Executive Secretary to join our team in Riyadh. This role is vital in managing daily office operations and providing extensive administrative support. The ideal candidate will be fluent in both English and Arabic, skilled in multitasking, and experienced in handling confidential and sensitive information efficiently.

Key Responsibilities

The Executive Secretary will play a central role in ensuring smooth office management and HR coordination. Responsibilities include:

• Overseeing daily office operations and managing various administrative duties effectively.
• Coordinating the complete mobilization process for newly hired employees, including visa processing, medical tests, and onboarding documentation.
• Managing employee Iqama renewals, annual health insurance updates, passport validity checks, and other personnel record maintenance.
• Arranging both domestic and international travel bookings strictly adhering to company policies and budget limits.
• Handling general office tasks such as drafting professional correspondence, managing calls, and welcoming visitors.
• Maintaining precise and up-to-date employee records and documentation.
• Coordinating office supplies, liaising with vendors, and managing service providers to uphold a professional work environment.
• Scheduling interviews, preparing meeting agendas, and taking minutes when necessary to support HR and operational activities.

Required Skills and Qualifications

Suitable candidates will have a proven track record with 4 to 5 years of experience in executive secretarial, office coordination, or HR-related positions. Additionally, they must possess:

• Strong organizational and multitasking abilities, with excellent time-management skills.
• Fluency in both English and Arabic, with superb written and verbal communication skills.
• Competence with Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.
• Ability to work independently while handling confidential matters with discretion and professionalism.
• Strong attention to detail, with a proactive problem-solving approach.
• Numerical skills to manage budgeting or cash-related tasks when required.

How to Apply

If you meet the above requirements and are eager to contribute your expertise, please submit your updated resume. Qualified candidates are invited to send their CVs directly to the following email address: info46555@gmail.com