Description

Job Overview

City University Qatar and Ulster University are seeking a skilled Executive Assistant / Receptionist to provide comprehensive support for senior management while serving as the welcoming first point of contact for visitors, students, and staff. This role is based in Qatar and plays a vital part in maintaining smooth office operations within a dynamic educational environment.

Key Responsibilities

The successful candidate will be responsible for managing executive calendars, organizing meetings, and handling correspondence. Acting as the primary reception contact, you will oversee phone inquiries, visitor reception, and coordinate courier activities. Additional duties include arranging travel and event coordination, maintaining confidential records and office filing systems, and assisting with various projects. The role may also involve collaborating with governmental agencies as needed.

Required Skills and Qualifications

Applicants should hold a Certificate, Diploma, or Bachelor’s degree in Business Administration or a related field. A proven track record of 5 to 7 years supporting senior executives is essential. Proficiency in Microsoft Office applications—including Word, Excel, Outlook, and PowerPoint—is required. Candidates must demonstrate excellent organizational, communication, and time management skills. Experience within the higher education sector is advantageous. Fluency in English is mandatory, while Arabic language skills will be considered a plus.

How to Apply

Qualified applicants interested in joining a reputable academic institution are encouraged to submit their updated resume to the recruitment team via email at recruitment@cuq-ulster.edu.qa.