Description

Job Overview

We are looking for a reliable and detail-oriented Executive Secretary to provide comprehensive administrative support to senior management in Jubail, Saudi Arabia. The ideal candidate will coordinate daily office operations, assist with correspondence, and help manage schedules to ensure smooth business processes.

Key Responsibilities

The Executive Secretary will be responsible for managing executive calendars, arranging meetings, and handling communications such as emails, phone calls, and official letters. Maintaining confidential records, contracts, and reports is essential, along with organizing both physical and digital filing systems for efficient document access. The role also includes following up with internal teams, clients, and suppliers to resolve pending issues, preparing business documents including letters, memos, and quotations, and tracking deadlines and approvals. Supporting office administration and assisting in project monitoring and operational priorities form part of the daily duties.

Required Skills and Experience

The successful candidate should have at least five years of experience in roles such as Executive Secretary, Administrative Assistant, or Office Administrator. Expertise in documentation, records management, and document control is important. Candidates are preferred to hold a diploma or bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or a related discipline.

Proficiency in English, both spoken and written, is necessary along with a typing speed of 60–70 words per minute with high accuracy. Advanced skills with Microsoft Office tools—including Word, Excel, PowerPoint, Outlook, and Teams—are essential. Strong business correspondence writing and communication abilities are required, in addition to excellent organizational and time-management skills. The candidate should be capable of managing multiple tasks independently, demonstrate high attention to detail, and follow up effectively on outstanding actions.

Additional Qualifications

Experience working with senior management or company executives is advantageous, as is familiarity with industrial or trading companies. Knowledge of ERP, CRM, document management, or electronic filing systems is valuable. Candidates should exhibit professionalism, a positive attitude, and strong work ethics. Handling confidential information discreetly and solving problems under pressure are important for success in this role.

Work Location and Requirements

The position is based in Jubail, Saudi Arabia. Candidates must currently reside in Saudi Arabia and possess a transferable Iqama to be considered.

How to Apply

If you meet the qualifications and are interested in this opportunity, please send your updated resume to jobs@al-asdaf.com. Ensure you include “Executive Secretary – Jubail” in the email subject line to be considered for this role.