Description

Job Overview

We are seeking a dedicated Administrator to oversee daily administrative operations in our Jeddah office. This full-time role requires a professional with strong organisational capabilities and leadership qualities, capable of maintaining seamless workflow across multiple departments. A key component of this position involves managing the company’s Odoo ERP system, ensuring its optimal use for HR, administration, and operational activities.

Key Responsibilities

The Administrator will be entrusted with a broad range of duties, including:

• Leading the daily administrative functions and supervising support personnel to promote efficiency.
• Maintaining thorough and secure employee records, contracts, and official documentation.
• Overseeing office upkeep, managing supplies, inventory, and ensuring a clean work environment.
• Facilitating effective internal communication and handling company correspondence such as emails, memos, and letters.
• Coordinating travel logistics, visa processing, accommodation, and transportation arrangements when necessary.
• Ensuring adherence to company policies and monitoring staff compliance.
• Managing mails, courier services, and external communications efficiently.
• Administering and customizing Odoo ERP modules related to HR and operations, ensuring accurate data entry and timely report generation.
• Providing first-level troubleshooting for ERP-related issues and liaising with technical support teams for system maintenance and upgrades.
• Conducting Odoo training sessions for staff to enhance system utilization.
• Supporting human resources processes such as recruitment, onboarding, document preparation, and employee query resolution.
• Maintaining attendance, leave, and overtime records with precision to assist payroll processing.
• Ensuring the functionality of IT equipment and coordinating with vendors on technical matters and license renewals.
• Safeguarding the company’s digital and physical records, including data backups.
• Assisting finance with invoice preparation, petty cash oversight, expense monitoring, and budget reporting.
• Providing data support for various management reports and documentation.

Requirements and Skills

The ideal candidate will have:

• A Bachelor’s Degree in Business Administration, IT, or a related discipline.
• At least 3 to 5 years of relevant administrative experience, with hands-on expertise in Odoo ERP management.
• Strong understanding of HR policies and administrative procedures.
• Advanced proficiency in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.
• Excellent verbal and written communication skills in English; knowledge of Arabic is advantageous.
• The ability to multitask effectively and handle multiple priorities under pressure.
• Proven problem-solving and decision-making abilities.
• High levels of confidentiality, integrity, and professionalism.

Salary and Benefits

The salary for this position will be determined based on the candidate’s experience and performance during the interview.

How to Apply

Please note, applications are accepted via WhatsApp only, no direct calls. Interested candidates can apply by submitting their updated resume via the provided link.