Description

Job Overview

We are seeking a dedicated Front Office Coordinator (Female) based in Dubai, UAE to join our administration team. This role focuses on providing excellent front desk support, fostering a welcoming environment for clients and visitors, and ensuring smooth daily office operations.

Key Responsibilities

The Front Office Coordinator will be responsible for managing the reception area with professionalism. Key duties include welcoming and assisting clients and visitors, answering and directing phone calls, emails, and general inquiries promptly. Scheduling and coordinating client appointments and meetings will also be part of the role, along with preparing client contracts, engagement letters, and other related documents.

Additional tasks involve coordinating with clients on documentation, appointments, and administrative follow-ups. The coordinator will maintain an organized and efficient office environment, ensuring the availability of stationery, pantry supplies, and other essentials. Handling incoming and outgoing documents, couriers, and general correspondence is also required, together with organizing proper filing and client records.

Supporting management and team members in everyday administrative tasks and liaising with vendors, building management, and maintenance will be part of daily duties. Maintaining confidentiality and clear, professional communication at all times is essential.

Required Skills and Qualifications

The ideal candidate should possess prior experience in receptionist or administrative roles. A bachelor’s degree is required for this position. Excellent verbal and written communication skills in English are essential, along with strong interpersonal abilities.

Proficiency in Microsoft Office applications and email management is expected. The candidate should present a polished, professional appearance and demonstrate a customer-focused attitude. Being well-organized, punctual, and comfortable multitasking in a dynamic office setting is crucial.

How to Apply

Interested candidates are encouraged to submit their updated resume via email to contact@alifconsulting.ae for consideration.