Description

Job Overview

We are seeking a skilled HSE Document Controller to join our team supporting a major EPC project for Saudi Aramco in Riyadh, Saudi Arabia. The successful candidate will be responsible for managing and coordinating all HSE-related documentation, ensuring accuracy, accessibility, and compliance with project and client standards.

Key Responsibilities

• Manage, organize, and control all HSE documents, including records, registers, correspondence, and reports.
• Receive, register, track, distribute, and archive HSE documentation according to project procedures.
• Maintain document numbering, revision control, distribution lists, and transmittals to ensure proper document flow.
• Handle various HSE records such as procedures, risk assessments, job safety analyses (JSA/JHA), inspection and audit reports, permits, training certificates, and incident documentation.
• Maintain both electronic and physical filing systems for quick retrieval and reference.
• Monitor document revisions closely and withdraw obsolete documents from circulation.
• Prepare and maintain comprehensive HSE document registers and trackers.
• Coordinate with cross-functional departments including HSE, QA/QC, Engineering, Construction, and Document Control teams to facilitate timely document processing.
• Follow up on pending approvals, reviews, comments, and document returns to ensure smooth workflow.
• Assist with the preparation of documentation and records for client and Aramco audits and inspections.
• Maintain accurate records of HSE training sessions, competency certificates, toolbox talks, safety meetings, inspections, and observations.
• Ensure confidentiality, accuracy, and secure preservation of all project-related documents.
• Regularly prepare and report on document status updates to the HSE Manager and project leadership.
• Support additional document control tasks as assigned by the HSE management team.

Required Skills and Qualifications

• Diploma or Bachelor’s degree in Document Control, Business Administration, Engineering, HSE, or related disciplines.
• At least 5 years of document control experience, preferably within Oil & Gas, Petrochemical, Construction, or EPC projects.
• Demonstrated experience supporting HSE or Safety departments in document management roles.
• Prior involvement in Saudi Aramco projects is strongly preferred.
• Good understanding of HSE documentation types, project document control procedures, and registers.
• Proficient with Microsoft Office applications, especially Excel and Word.
• Experience working with electronic document management systems is an advantage.
• Strong English communication skills, both written and verbal, with effective reporting abilities.
• Excellent organizational skills, attention to detail, and capability in document tracking.

Preferred Qualifications

• Hands-on experience in managing large volumes of HSE documentation and audit records.
• Familiarity with Saudi Aramco’s document control requirements and client-specific protocols.
• Immediate availability and transferable Iqama status are preferred.

How to Apply

Interested candidates are invited to submit their updated CV along with educational and professional certificates combined into a single PDF file. Please include the following details in your application:

• Current location
• Iqama transfer status
• Iqama profession
• Earliest availability or joining date
• Current salary with pay slips
• Expected salary
• Relevant Saudi Aramco approvals or certificates, if applicable

Send your complete application to: Jobs@Gulfaar.com with the subject line “Application – HSE Document Controller – MGS”. Only candidates who meet the specified EPC and Oil & Gas requirements will be considered for this role.