Description

Job Overview

We are seeking a detail-oriented Project Document Controller to join our team for a dynamic project located in Jafurah, Saudi Arabia. This is a full-time, project-based role within the Oil & Gas, EPC, and Construction sector. The contract is initially for three months with potential extension, focusing on managing vital project documentation throughout the entire lifecycle.

Key Responsibilities

The role involves managing the document control system, ensuring accurate tracking, registration, and distribution of all project documents. You will be responsible for maintaining up-to-date Master Document Registers and controlling revisions, status, and numbering of documents. Ensuring that only the latest approved drawings and documents are accessible for project use is crucial.

Additional duties include managing technical submissions, requests for information (RFIs), transmittals, correspondence, and coordinating document flow between various departments such as Engineering, Construction, QA/QC, Procurement, HSE, subcontractors, vendors, and senior management. You will maintain both electronic and physical filing systems, supporting QA/QC documentation and helping compile as-built records and final project handover packages.

Required Skills and Experience

• Proven experience as a Document Controller within Oil & Gas, EPC, construction, or engineering projects.
• Previous work experience in Saudi Arabia is highly preferred, particularly involvement in Saudi Aramco or similar major projects.
• Strong familiarity with project document control procedures including document registers, transmittals, and revision management.
• Understanding of engineering and construction documentation and processes.
• Proficiency with EDMS/document management systems such as Aconex, SharePoint, Autodesk Construction Cloud/BIM 360, or equivalents.
• Excellent command of MS Office suite, particularly Excel, Word, and Outlook.
• Exceptional attention to detail and accuracy in document handling.
• Strong English communication skills and the ability to work collaboratively with cross-functional teams.
• Ability to manage high document volumes efficiently under tight deadlines.

Preferred Qualifications

• Experience working on Jafurah and Saudi Aramco projects.
• Background in QA/QC documentation including inspection test plans (ITPs), work inspection requests (WIRs), material inspection requests (MIRs), non-conformance reports (NCRs), and test records.
• Skills in document submission coordination, technical submittals, transmittals, and drawing revision control.
• Familiarity with as-built and handover documentation preparation.

Who We Are Looking For

The ideal candidate is more than a document keeper—you will be integral in ensuring seamless flow of project information among engineering, procurement, construction, QA/QC teams, vendors, subcontractors, consultants, and the client. You will consistently know the current location, version, review status, submission date, and approval details of all critical project documents.

How to Apply

If you meet the qualifications and are interested in this opportunity, please send your updated CV/resume to ausco.careers@gmail.com. Use the email subject: “Application – Project Document Controller Jafurah”.

In your application, highlight your relevant Oil & Gas or EPC experience, particularly involvement in Jafurah or Saudi Aramco projects, and mention any familiarity with EDMS systems or document control software.

Only candidates who meet the project requirements will be contacted.