Description

Job Overview

We are seeking a dedicated and professional Personal Secretary to support an executive in Riyadh. This role involves managing daily administrative tasks such as scheduling, communication handling, and travel arrangements. The ideal candidate will demonstrate discretion, excellent organizational skills, and the ability to multitask in a fast-paced environment. This position requires some travel within and outside Saudi Arabia.

Key Responsibilities

The Personal Secretary will be responsible for managing the executive’s calendar, including appointments, meetings, and travel plans. Duties also include screening phone calls, emails, and correspondence, drafting letters and reports, preparing presentations, and organizing meetings along with minute-taking. Managing confidential files and documents is essential, as well as coordinating logistics for internal and external meetings. The role involves arranging domestic and international travel, including visa processing, flight bookings, accommodation, and itineraries. Additional tasks include monitoring office supplies and liaising with vendors, tracking ongoing tasks to ensure deadlines are met, and assisting with expense reports and invoicing.

Required Skills and Qualifications

The ideal candidate should hold a bachelor’s degree or diploma in Business Administration, Office Management, or a related field, with 2 to 5 years of experience in a similar role such as Personal Secretary, Executive Secretary, or Administrative Assistant. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) is essential. Excellent verbal and written communication skills in English are required; Arabic language skills would be advantageous. Candidates must exhibit strong organizational abilities, attention to detail, multitasking capability, and the capacity to work under pressure while maintaining professionalism and confidentiality. Strong interpersonal and problem-solving skills are also important.

Additional Information

This position requires travel within Saudi Arabia and internationally. Handling sensitive and confidential information with the utmost discretion is a key aspect of the role.

How to Apply

Interested candidates can submit their updated CV via WhatsApp at +966574273940.