Description

Job Overview

We are seeking a detail-oriented Document Controller and Office Administrator to oversee our company’s document management systems. This pivotal role ensures all project and corporate documents are accurately controlled, distributed, and archived to support contractual compliance, audit readiness, and smooth operations across projects.

Key Responsibilities

The successful candidate will be responsible for managing the entire lifecycle of project documentation. This includes receipt, distribution, filing, and archiving of drawings, specifications, RFIs, submittals, and correspondence. You will maintain document registers, track revisions, approvals, and response deadlines, while managing the Electronic Document Management System (EDMS). Additionally, you will train project and office staff on document control procedures and liaise with clients and consultants to facilitate seamless document submission and approval workflows. Ensuring compliance with ISO standards and contractual requirements will be essential, along with providing organized documents during audits and project close-outs.

Required Skills and Expertise

• Proficiency in EDMS tools such as Aconex, Procore, SharePoint, or similar platforms.
• Exceptional attention to detail and strong organizational abilities.
• Effective communication skills to coordinate between project teams, clients, and consultants.
• Sound understanding of document control processes and standards compliance.

Qualifications and Experience

The ideal candidate will hold a bachelor’s degree or diploma in Engineering, Business Administration, or Information Management. A minimum of five years’ experience in document control, particularly in construction projects, is required to succeed in this role.

How to Apply

If you meet the above criteria and want to contribute to a dynamic work environment, please submit your updated resume for consideration. For any queries, you can reach out via email at mazen.alloush@voca-sa.com.