Description

Job Overview

ERCON is seeking an experienced Senior Document Controller for an office-based position in Jubail, Saudi Arabia, offered on a transfer basis. This role provides an excellent opportunity to manage critical documentation processes and support project operations within a dynamic environment. The salary package for this position is 2500 SAR.

Key Responsibilities

The Senior Document Controller will be responsible for maintaining and organizing employee and client documentation records accurately. The role involves handling manpower files, which include CVs, certificates, licenses, passports, Iqama, and contracts. Tracking expiry dates of essential employee documents such as Iqama, passports, and medical certificates is a critical duty to ensure compliance and timely renewals.

Additionally, the candidate will prepare and submit documents related to employee mobilization and demobilization, coordinate with clients on timesheets, gate passes, approvals, and manpower documentation. Preparing invoices and gathering supporting documentation for client submission also falls under their purview.

Maintaining orderly records of purchase orders, agreements, and correspondence with clients is essential, along with updating manpower status reports and managing employee databases. Proper filing, scanning, and archiving of all documents to facilitate easy retrieval is a vital function.

The Senior Document Controller also supports the operations team during onboarding and employee transfer processes, prepares official letters, salary certificates, and other employment-related documents as needed. Ensuring adherence to company procedures and client documentation requirements while maintaining confidentiality of all records is mandatory.

Tracking pending approvals such as timesheets, invoices, and document submissions with the client will help maintain smooth workflow and project compliance.

Required Skills and Qualifications

• Strong proficiency in Microsoft Excel and Word is required to manage documentation efficiently.
• Excellent email communication skills to ensure clear follow-up and coordination with clients and team members.
• Attention to detail for monitoring critical document expiry dates and preparing accurate records.
• Ability to handle confidential information responsibly.
• Organizational skills to maintain filing systems and documentation workflows effectively.

How to Apply

Candidates who meet the qualifications are encouraged to submit their updated resumes at Hr@erconksa.com. For further inquiries, applicants can also contact ERCON via phone at 0535498993.